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Commissioner’s Minutes January 28, 2019

February 5, 2019

January 28, 2019

 

The meeting was called to order at 8:35 by Commissioner Borner. Commissioner Carlson was present.  Commissioner Berry is in Helena.

Pledge of Allegiance

Commissioner Carlson wanted to add discussing 1095c forms to the Accounting agenda. Commissioner Borner wanted to add hail insurance to the Accounting agenda. Commissioner Carlson made the motion to approve the agenda as amended.  Commissioner Borner seconded the motion.  Motion carried.

Commissioner Carlson made the motion to approve the minutes as amended for a typo. Commissioner Borner seconded the motion.  Motion carried.

Commissioner Carlson said that he did not attend the Musselshell County Council on Aging meeting but was informed they are going to be appointing officers next week and they had questions about the County Commissioners position as President. Mr. Carlson will let them know that the County is strictly advisory.

Commissioner Borner went to a Mental Health Board meeting. They are still hanging in there but still struggling after the cuts. They are following house bills to see if they are going to be affected.  Commissioner Borner had a text from Commissioner Berry regarding Senate Bill 66 reclamation grant.  Mr. Berry is going to be meeting with Tom Richman to discuss this bill that would greatly impact County gravel pits.  The Commissioners discussed Legislative bills that they are following. Very important ones would be HB292 extending funding to the Coal Board, LC1178 giving Signal Peak another 10 year abatement and LC1141 Creating a Coal Trust Fund.

Old Business

County owned property not in the FEMA mitigation. Still working on this

Wells Fargo. Commissioner Berry did receive a call back from the agent and he will be getting the maintenance costs to the Commissioners next week.

Bids for Extension Office. Still working on this.

Storage in Courtroom. Need to see about other storage issues.

Steps at the Courthouse. Fred Winkler is going to look at them and get a quote in.

Damaged wiring on Courthouse. Insurance will cover this.

Maintenance Supervisor Jett met with the Commissioners. Ms. Jett received a few bids for the bathrooms at the County Complex building.  We are waiting for 1 more. We are also still waiting for a few more bids for the heaters in the Courtroom. Ms. Jett is going to make a master list of all contractors in the County.  Ms. Jett is going to talk to County Agent Walter about items he has in storage at the County Complex.  The Commissioners asked Ms. Jett to tape off the North entrance steps to the Courthouse until they can be fixed.

Road and Bridge Supervisor Stockert and Secretary Kenner gave their weekly report to the Commissioners. Ms. Kenner reminded the Commissioners that they need to sign a Resolution declaring Farrel Bridge as categorical “replacement” if there is no concerns at this meeting.  The Commissioners told her the Resolution is on the 3:00 business along with other relating documents to be signed.  Ms. Kenner told the Commissioners to be looking for FEMA worksheets for #4 and 4H Roads. The forms for the new gas pumps were poured this weekend so hopefully they will be finished this week. The Road Department would like to add to the Policy Manual that the candidate be able to pass a Drug & Alcohol test prior to employment and extend probation to one year.  Ms. Kenner submitted a new job descriptions for department employees. Ms. Kenner submitted the #4 Road petition and abandonment paperwork for the Commissioners to review. The Safety Committee has requested that accidents/1st reports are reported to the immediate supervisor, HR, the Safety Investigator (Ron Manderfeld) within 24 hours. A memo will be sent to all Department Heads.

Public Comment of Environmental Assessment issues to replace Farrel Bridge.

No Public comment.

  Sheriff Lesnik did not attend the meeting due to sickness.

Accounting Supervisor Angel gave her weekly report to the Commissioners. Ms.  Angel told the Commissioners that the Hospital needs a check for payment for the hospital equipment grant. Ms. Angel is going to check on what all has been submitted/paid on the hail insurance claims. Commissioner Carlson asked who prepares the 1095C’s for the County.  Ms. Angel said that Black Mountain prepares them from information from MACo.

DES Coordinator Fisher gave his weekly report to the Commissioners. Mr. Fisher told the Commissioners that 9 of the 12 offers for the next phase of the FEMA buyout have accepted.  Mr. Fisher has been in contact with Northwestern Energy about taking down power lines for County owned property that are going to be demolished.  Ms. Fisher was assured there will not be a problem when the time comes. Mr. Fisher is waiting on a return call from HRDC regarding employment opportunities for this spring and summer for help with clean-up on FEMA properties. Mr. Fisher will be attending fire process meeting with DNRC on the 29th & 30th.

Ambulance Director Solberg gave his weekly report to the Commissioners. Mr. Solberg asked if the window in the dispatch office is going to be replaced. The Commissioners will check into it. Mr. Solberg will check on the roof at the ambulance barn.

Kathie Bailey with Snowy Mountain Development called in to discuss the County again going out for the Roundup Pool & School District Planning CDBG Grant because it was not funded last year. The Commissioners approved submitting the Planning Grant.  Ms. Bailey will send everything that needs to be done.

Greg Benjamin with Stahly Engineering called in to discuss the Musselshell County Central Commons. Mr. Benjamin recommended the Commissioners make a written request to Collaborative Designs & DCI to come back and look at the problems, identify the movement of walls and address what is to be done to fix the cracking walls and door issues.

Linda Yount and Bill Edwards met with the Commissioners regarding their support in sponsoring grants they will be applying (at no cost to the County) for on a project they have been working on with Greg Eiselein to put a bronze piece of his work in the corner of the Courthouse lawn.  The Commissioners agreed to sponsor and will be meeting with Ms. Yount, Mr. Edwards and Mr. Eiselein again to discuss more of the project on February 11, 2019 at 2:30.

 There was no Public Comment.

DES Coordinator Fisher and Road and Bridge Supervisor Stockert were present.

Item #2 to review the 2019-2020 PCT Renewal Schedule Acknowledgement Form submitted by MACo was tabled by Commissioner Carlson until more information is received. Commissioner Borner seconded the motion.  Motion carried. Item #4 to discuss and vote on hiring an Engineering firm for Central Common’s structural issues was tabled by Commissioner Carlson because they are still working on it.  Commissioner Borner seconded the motion.  Motion carried.

Commissioner Carlson made the motion to review the Renewal Application for 2019-2020 submitted by Montana Association of Counties. Commissioner Borner seconded the motion. Motion carried.

Commissioner Carlson made the motion to review the Workers’ Compensation Agent Appointment and Agreement submitted by MACo. Commissioner Borner seconded the motion.  Motion carried.

Commissioner Carlson made the motion to approve and sign Ordinance 2019-1 for Fees to go with the Burning Permits. Commissioner Borner seconded the motion. Motion carried.

Commissioner Carlson made the motion to approve and sign the Encroachment Permit for a cattle guard in Section 32, T-11-N, R-31-E, Keg Coulee Rd. submitted by Matt Roen. Commissioner Borner seconded the motion with Road and Bridge Supervisor Stockerts approval. Motion carried.

Commissioner Carlson made the motion to Approve and sign the Record of Negotiations for Architectural and Engineering Services for the Roundup County City Airport AIP Grant 3-30-0066-014-2019 submitted by Interstate Engineering, Inc. Commissioner Borner seconded the motion. Motion carried.

Commissioner Carlson made the motion to approve and sign Resolution 2019-10 to accept the Determination that a Categorical Exclusion is Appropriate for the Farrel Street Bridge Project.

Commissioner Borner seconded the motion. Motion carried.

Commissioner Carlson made the motion to approve and sign the Certification for the Coal Impact Application for the Farrel Bridge Project. Commissioner Borner seconded the motion. Motion carried.

Commissioner Carlson made the motion to review and sign the Coal Impact Grant Environmental Assessment for the Farrel Street Bridge Project. Commissioner Borner seconded the motion. Motion carried.

Commissioner Carlson made the motion to review and sign the Uniform Application Form for Montana Public Facility Projects for Bridge Replacement Project. Commissioner Borner seconded the motion. Motion carried.

Commissioner Carlson made the motion to appoint Derin Gebhardt to the Elected Official Salary Compensation Board. Commissioner Borner seconded the motion. Motion carried.

Des Coordinator Fisher told the Commissioners that Kathy Bergstrom with HRDC returned his call and said that they should be able to help with funding for spring and summer help for the County FEMA clean up. They can only work no more than 29 hours a week and will have to have supervisors.  Mr. Fisher will keep working on this.

Commissioner Borner and Carlson called Cody Samuelson with Key Insurance to go over the PCT Renewal Schedule Acknowledgement Form from MACo.

Meeting closed.

 

 

 

 

Last modified: February 5, 2019

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