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Commissioner Meeting Minutes May 1 2017

May 1, 2017

May 1, 2017

The meeting was called to order at 9:30 by Commissioner Goffena, Commissioner Borner and Berry were present.

The minutes from the April 24, 2017 meeting were not reviewed by the Commissioners. Road and Bridge Supervisor Stockert and Secretary Kenner gave their weekly report to the

Commissioners.  They are not finding a source to rent for the equipment needed to do the reclamation work, so they will table the application to the Coal Board until a good source is found.  They will be applying for a new end dump truck instead.  Interviews for a new mechanic will be done May 8th, 2017 at 4:00 in the Commissioners office.  Applications will be held for 3 (three) years.

Sheriff Thomas gave his weekly report to the Commissioners.  All of the new deputies are doing a great job.  The volunteer reserve deputies are doing good also.  A personnel issue was discussed.

Mark Qualman with Cost Gurus met with the Commissioners to go over his report from the invoices received for the EOC ( Emergency Operations Center) from KLJ.  Mr. Qualman does not think that the man hour totals and task orders do not add up and the labor rates are unrealistic.

Mr. Qualman recommends that the Commissioners get deliverable plans for the foundation and site from KLJ for the EOC Building and that the costs will not exceed $52,650.00.  The RFQ’s (requests for qualifications) for Architectural Services for the Central School Annex Repurposing Project can go out. (conference call with Kathie Bailey from Snowy Mountain Development) Brownsfield Program information is all in, they do not need anything more from Musselshell County and we are now just waiting on the next step.

Superintendent of Schools Chad Sealey met with the Commissioners to give them a copy of the Quit Claim Deed for the Central School Annex to review.

County Agent Walter met with the Commissioners. No bids came in for the grandstands.  Mr. Walter is going to ask the City who they used for tree trimming in the City.  There is a grant meeting today for funding for the Extension Office bathroom. Mr. Walter is looking into cameras for the campgrounds. The stage cover at the fairgrounds was fixed for $350.00.

There was no public comment.

Item #1 to approve the updated Interlocal Agreement for Law Enforcement Services was tabled until there are negotiations with the City of Roundup.

Commissioner Berry made the motion to sign the form cancelling all Warrants for the County and Treasurer that are a year or older.  Commissioner Borner seconded the motion.  Motion carried.

Commissioner Berry made the motion to make a decision on a deadline on the Beverly Eiselein property. Commissioner Borner seconded the motion with discussion.  Commissioner Berry stated that any buy sell agreement has a deadline.  Commissioner Berry made the motion to amend the previous motion and to put a deadline of 14 days to accept the offer or it is null & void. Motion carried.

Commissioner Borner made the motion to approve and sign Encroachment Application for Sections 6 & 7 , Township 8  North, Range 27  East submitted by Christopher J. Hamilton for an electric line once it is signed by Mr. Hamilton. Commissioner Berry seconded the motion. Motion carried

Commissioner Borner made the motion to approve and sign the 6 Encroachment Applications for Sections 2, 4, 7, 8, 13, 24, 25 and 26, Township 5 North, Ranges 24, 25, 26 East submitted by Triangle Telephone Cooperative Association Inc. Commissioner Berry seconded the motion. Motion carried.

DES Coordinator Carlson, Beverly and Michael Eiselein, Larry Lekse and Amy Angel from accounting met with the Commissioners. The State of Montana Hazzard Mitigation Officer Nadene Wadsworth was present via conference call. The meeting was in regards to the Beverly Eiselein FMA (Flood Mitigation Assistance Program) property buyout and offer.  There were additional project guidance forms  given to show the protocol for establishing the grant.  Ms. Wadsworth said the County opted into doing the program and if they want to continue, the guidelines must be followed.  Current Market Value is used for the appraisal process.  Ms. Wadsworth said that in this program, we can not use the Flood Plain as a hazzard and the purpose of the program is to help people get out of the flood plain and have one less person effected by the next flood.  Commissioners Goffena and Berry said that they thought all appraisals were wrong based on their knowledge of property and very far apart and that accepting this appraisal or offering more would set a precedence for future applicants of the grant. Ms. Wadsworth said that you can not deduct because it is in a high hazzard area Commissioner Goffena disagreed. Commissioner Goffena said he’s willing to offer the $140,000.00 and then apply for the additional funding of $31,000.00 from the other grant.  Commissioner Berry asked if the County could withdraw from the program.  Ms. Wadsworth said that since the County volunteered to join the program, they can withdraw from it. DES Coordinator Carlson said that we would also have to with draw from 4 other grants that are being processed.  Mr. Lekse who is also in the program said that he thinks since the appraisals are so far apart, they should get another appraisal, which Ms. Eiselein has offered to pay for.  Commissioner Borner said that it is not fair for the Commissioners to determine or use their personal opinion. (As previously mentioned there are funds available in the grant for a third appraisal)        Ms. Eislein said no personal feelings should be involved and the Federal Grant guidelines should be followed. Commissioner Borner said that she thinks there should be a third appraisal. Commissioner Berry said the meeting should come to a close. Commissioner Goffena said they will discuss the issue further.

There being no further business the motion was made to adjourn. Motion carried.

April Payroll = $110,309.97                                                      Check # 22822 – 22856

April Claims = $270,028.04                                                     Check # 61332 – 61475



Last modified: May 17, 2017

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