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Commissioner Minutes June 12, 2017

July 3, 2017

June 12, 2017

The meeting was called to order at 9:30 by Commissioner Goffena. Commissioner Borner and Berry were present.

The minutes from the May 30, 2017 meeting were reviewed and approved by all Commissioners.

Road Secretary Kenner gave her weekly report to the Commissioners. They have had a lot of breakdowns but they are getting closer to finishing up on Melstone Custer Rd. Ms. Kenner said they are looking for funds to fix up the Musselshell shop. Ms. Kenner was told to talk to Amy Angel in accounting.

Sheriff Thomas and Under Sheriff Lesnik gave their weekly report to the Commissioners. Marsy’s Law was discussed. The law is taking effect July 1, 2017 and Mr. Lesnik is concerned that it is a Constitutional change and the department is getting no direction. They are working on an informational brochure.

Ambulance Director Solberg met with the Commissioners to discuss the work to be done on the parking lot of the EOC (emergency operations center) Building. Alex Huffield with KLJ was called to explain. Due to the budget they will not be getting a whole new parking lot, they are going to focus on the drainage. Also discussed were the TV Translators by the airport. There are some underground wires that are going to have to be addressed and fixed.

Kathie Bailey from Snowy Mountain Development Corp., Theresa Doumitt, Bill Milton, Randy Haffer and (via telephone) Andrea Davis and Heather McMilin from Homeword met with the Commissioners. There was a draft of the Roundup Central School Project Implementation Schedule that all parties received from Homeword. Ms. Bailey said they were meeting to find out where we are and update on the goals and timeline on when they want to get into the building. Commissioner Goffena said that we are waiting on the Brownsfield work to be done. Ms. Bailey said most of the paper work is completed and they are waiting on a report form the State Historic Preservation Officer. The Commissioners are going to be picking an Architect on Monday the 19, and hopefully work can begin mid July. Ms. McMilin asked how long the Brownsfield study cleanup will be? Ms. Bailey said she did not know but once it is scheduled it should go fast. There will need to be a pre-construction meeting set. Mr. Haffer talked about the variations of ownership. One owner and the County leases the buildings needed or two owners, Homeword and the County. The main concern is the cost savings, running and operations. There are different ways to work together. Commissioner Goffena reminded them that the County had a survey done and we are waiting on the Brownsfield Study cleanup to do the agreement decided on by the School and County to purchase the property for $1.00 and then mentioned upkeep expenses may cause the County to have to raise mills. Ms. McMilin said that we all need to sit down and set share costs and that we need to have more communications. The Commissioners need to decide on the capacity of involvement they want with Homeword on the purchase of the Central School Annex Buildings. Commissioner Berry said that they are going to let the Architect they hire guide them. Ms. Doumitt asked if there can be a set date for the next meeting/update. Monday July 17 at 1:30 was set.

Public Comment;

Linda Picchioni, Theresa Doumitt and Erin Janoso were present.

Ms. Picchioni had a letter (available for public viewing at the Clerk and Recorders office) addressing her involvement in the Recovery Team during the 2011 floods. Ms. Picchioni feels that our DES Coordinator Carlson has helped this County so much, in so many ways and is an asset to this County.

Ms. Doumitt updated the Commissioners on the Physical Therapy Project at the Hospital. City Council is favorable but did not vote for the zoning variance because it has to go to the proper committees first. It will go to the Zoning Committee and then back to the City Council. The next meeting is June 20th, 2017. They hired a engineering company to look at the foundation of the building and the Board just approved the contract for the design. They are waiting for the soil sample report and she will get it to the Commissioners as soon as she has it. Ms. Doumitt has sent letters to all surrounding property owners to see how they feel about the PT placement.

Public Comment closed.

Item #2 to discuss and approve the County offer of $25,000.00 towards the Physical Therapy Room at the Roundup Memorial Hospital only with a $25,000.00 match from the Community. (RMH is $50,000.00 short on what they need to complete the project) was tabled until there is more information. Item #3 for the County to address the 2013/2014 audit report and to establish and maintain internal control was tabled and taken off the table when Amy Angel from Accounting said that the audit was generally accepted accounting practices and supplied a Corrective Action Plan.

Commissioner Borner made the motion to approve and sign Task Order 18-07-5-01-033-0 to the Mussleshell County Unified Government Master Contract for the Maternal and Child Health Block Grant Program, that covers the period of July 2, 2017 to June 30, 2018, submitted by the Montana Department of Public Health and Human Services. Commissioner Berry second the motion with discussion. Mr. Berry wanted to know more about this. It was explained that this was a yearly renewal of the grant. Motion carried.

Commissioner Borner made the motion to establish a regular meeting with Accounting Department head. Commissioner Berry seconded the motion. Discussion: Commissioner Berry said that he is against the motion due to the department heads health issues. Commissioner Goffena agreed. Commissioner Berry and Goffena said Nay, Commissioner Borner said Yea. Motion of Nay carried.

Brad and Patty Pfeiffer (Hawk Creek Fire Chief and Fire Council President) met with the Commissioners about his budget. He feels that the reports are not correct. Mr. Pfeiffer had a detailed list of the budget and activity with varying differences from month to month. Amy Angel from Accounting is going to look into the issue. Mr. Pfeiffer also stressed that it is very important that there is a County Commissioner at the Fire Council meetings.

Shannon Stanholtzer with MACo and Cody Samuelson with Key Insurance met with the Commissioners with the Property & Casualty Items Renewal. There will be an 18.81% increase due to high claims from the pool.

There being no further business the motion was made to adjourn. Motion carried

Last modified: December 13, 2017

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