April 8, 2019
The meeting was called to order at 9:00 by Commissioner Borner. Commissioner Carlson was present. Commissioner Berry was absent.
Pledge of Allegiance.
Commissioner Carlson made the motion to approve the agenda. Commissioner Borner seconded the motion.
Commissioner Carlson made the motion to approve the minutes from the April 1, 2019 meeting. Commissioners Borner said that she would like to clarify that MACo says that anything we write, during a meeting is for public review. Commissioner Carlson made the motion to approve the minutes as amended. Commissioner Borner seconded the motion. Motion carried.
Commissioner Borner said she didn’t get her letter out for HB293 for Coal Board Funding. Kathie Bailey from Snowy Mountain Development had sent a letter of support for it and Mayor Jones will support the bill again also. HB403 is being heard in the Senate Tuesday April 9, 2019. Commissioner Borner and Commissioner Carlson sent a letter of support for the amendment to the bill. When Ms. Borner was at the MACRS (Montana Association of County Road Supervisors) Conference she talked to Commissioner Don Jones and Commissioner Pitman of Yellowstone County, they were also was in favor of the amendments to HB403.
Commissioner Carlson attended the Fire Council meeting. They will be burning FEMA structures no later than May 11, 2019. The CAT Camp (County Assist Team) with DNRC will be over Father’s Day weekend at the Bedford property. Flyers about the new State Burn Permit System needs to be distributed. The doors that are wanted at the Extension Office were discussed. Mr. Carlson will see what it will take when Mark Qualman visits today. It needs to be decided on who is going to pay for the doors. Commissioner Borner said she doesn’t have a problem with paying for them but with all of the hail damage fixes, the budget really needs to be looked at.
Commissioner Borner said that there needs to be a wish list formed for the Council on Aging at the Musselshell County Central Commons on what needs fixed first. Ms. Borner would like to get new windows in before next winter to reduce the cost of heating. Ms. Borner did not attend any Board meetings this week but when at MACRS talked to Stahly Engineering about the Build Grant that Ms. Borner is going to bring to the board. Ms. Borner attended a Road Law Class given by Susan Swimley and an Effective and Legal Hiring class given by Michele Puggari. She will discuss the hiring class at the Department Head meeting today at noon.
Maintenance Supervisor Jett gave her weekly report to the Commissioners. Ms. Jett is going to purchase a door handle for the breezeway at the Old Central School. Commissioner Borner mentioned that the Central School is changing hands today so there will be construction starting soon. There is a new add in the paper for a full-time janitor for the County.
Sheriff Lesnik gave his weekly report to the Commissioners. Mr. Lesnik had a bid from Fawcett Construction for the window repair at the jail. Mr. Lesnik would like Mr. Fawcett to do the work because he is the one who did the original window work. Mr. Lesnik received 1 bid for the boiler and is hoping to get more. They are still working on the design for the impound building and are investigating how much concrete is going to be needed. The department is going to have a Sheriff’s Sale on May 10, 2019 to try to get rid of the generator and a few cars. Mr. Lesnik is going to have to meet with accounting to figure out where some funds are. They addressed a County right-of-way encroachment on Farrel Street.
Road and Bridge Supervisor Stockert and Secretary Kenner gave their weekly report to the Commissioners. Mr. Stockert submitted the Investigation Report for the alteration of #4 Road that was completed by him and Commissioners Carlson. They will now have public comment on April 22nd and 29th, 2019 at 9:30 at the regular Road Department weekly meeting with the Commissioners. (ad will be in the Roundup Record) There will be a letter sent to a resident on Farrel St. that has an encroachment issue. The Sheriff has been notified of the encroachment. 4-H Road is opened. Roads bladed last week: Melston-Custer, N. Delphia, Alec Roy, Dean Crk. Mine, Airport, Pine View, Snowy Mtn. (started), Homestead and the end of Goulding Crk. Today: blading on Horsethief, Snowy Mtn., Fishel and Melstone -Custer. Mr. Stockert is going to Helena today to testify against SB343.
Secretary Hagstrom talked to the Commissioners about a company that can possibly help with transparency with minutes and video. Other small Counties will be called to see if they use anything.
Donna Pedrazzi stopped in to have the Commissioners sign a grant application for the Lower Musselshell Valley Conservation District.
Linda Yount stopped in to have the Commissioners sign a grant application for the Teddy Blue sculpture.
DES Coordinator Fisher gave his weekly report to the Commissioners. Kyle Stargill with the State DES will be meeting with the Commissioners next Monday to discuss the FEMA buyout. There are 2 Flood Plain Permits pending. There was a fire over the weekend in the Dean Creek area that is being investigated. Mr. Fisher will be contacting Fish Wildlife and Parks after the 15th to get an update on the fishing access and campgrounds they are planning along the river. There will be a letter sent to fire chiefs regarding fire rosters being filed at the Clerk & Recorders Office and coverage of volunteers.
Commissioner Borner went to American Title to sign papers for the FEMA buyout.
LUNCH- Department Head Meeting: Present were, Ambulance Directory Ron Solberg, Clerk & Recorder Tomassi, Kathy Pfister, Weed Coordinator Meriel Beck, Commissioner Adam Carlson, DES Coordinator Floyd Fisher, Clerk of Court Barb Halverson, Treasurer Darcie Hetrick, Sheriff Shawn Lesnik and Commissioner Nicole Borner.
Megan Ross with Firstcall met with the Commissioners via telephone conference. Commissioner Carlson told Ms. Ross at the beginning of July we will no longer have an IT person. Mr. Carlson listed the things our present IT person has done and that we want to keep improving. Going public with minutes and transparency are very important. Phone networks for transferring calls out of the building to other departments are just one of the items on the wish list. There will be a meeting with their tech person and CEO on Monday April 15, 2019 at 4:00. They would like Director of Technology Toombs to be there also.
Kathie Bailey with Snowy Mountain Development called in to discuss what needs to be done for the 2 applications that are going to go before the Coal Board in May.
Kathy Thompson with Stahly Engineering called in to visit with the Commissioners regarding the procurement process for term contracts regarding writing RFQ’s for the Farrel Street Bridge and the Goffena Bridge. Ms. Thompson said that writing them both together could save on time and money. Commissioner Borner said that they need to keep the timeline in mind and will need to discuss this more.
Randy Hafer with High Plains Architect met with the Commissioners. Mr. Hafer purchased the sandstone portion of the old school. Mr. Hafer told the Commissioners that the lots he donated to the City and County are being worked on but may take a little time.
Jim Borner, Deb Adolph and Floyd Fisher were present.
There was no public comment.
Commissioner Carlson made the motion to adopt the New State Fire Burn Permit System with a $6.00 fee attached. Commissioner Borner seconded the motion. Motion Carried. Commissioner Carlson said now that we have adopted the systems the State will have brochures and flyers for residents which will help explain the system better. Mr. Fisher said that it should take approximately 2 months for the system to be implemented. Commissioner Carlson said that with burning ending soon it is good timing.
Commissioner Carlson made the motion to sign the Service Provider Designation Form for Musselshell County Earmarked Alcohol Tax Money submitted by the Department of Public Health and Human Services. Commissioner Borner seconded the motion. Commissioner Borner explained that this money goes to our Mental Health Center.
There being no further business the motion was made to adjourn at 3:06. Motion carried.
Mark Qualman with Quest Services met with Commissioner Borner and Commissioner Carlson visited the fairgrounds and Extension Office to help with a plan for repairs and bids for the hail damage.
Last modified: April 18, 2019